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PURCHASING INFORMATION & BIDS

IMPORTANT INFORMATION:

Deadlines:   In order for your bid or proposal to be considered by the Court, bids and proposals must be received by the Due Date & Time and in the manner and method(s) specified in the Request for Proposal or Quote. NO BIDS will be accepted after the deadline, unless the response period is extended by the Court.

Proposer/bidder is solely responsible for ensuring that the full proposal or bid is received by the Court. The Court is not responsible for any delays in mailing via US Postal Service, common carriers or transmission by email or over the internet. Inquiries regarding specific open or closed Requests for Proposals or Quotes may be directed to sbsolicitation@sbcourts.org or (805) 882-4674.

Other Inquiries:   The Court does not accept random solicitations. It only accepts specific inquiries about currently open Requests for Proposals and Quotes. For general information regarding purchasing bids, terms or conditions, please call (805) 882-4674.

 

TERMS & CONDITIONS:

Administrative Rules Governing RFQs

Insurance Requirements

Bidder/Contractor Questionnaire

Purchase Order Terms and Conditions

Acceptance of Purchase Order Terms and Conditions

Short-Form-Public Works Agreement

Labor Code Provisions

Solicitations for Information Technology (IT) Goods & Services:

Solicitations for Non-IT Goods & Services:

 

Invitation for Bids, Non-IT Goods:

 

Certifications:

 

Optional (if applicable)

 

FORM: Request for Purchasing Administrative Records 
(THIS FORM IS ONLY BE USED TO REQUEST PROCUREMENT RECORDS)

OPEN BIDS:

REQUEST FOR PROPOSALS (RFP) NO. 181901

Answering Services
Proposals Due: Wednesday, October 24, 2018
NO LATER THAN 3:00 P.M. PACIFIC DAYLIGHT TIME

The Superior Court of California, County of Santa Barbara (Judicial Branch Entity) ("JBE") is seeking proposals from highly qualified vendors for the provision of on-call answering services with availability twenty four hours per day, seven days per week, and three hundred sixty five days per year.  Proficiency in following protocols and maintaining confidentiality are compulsory requirements to the essential service.

 

REQUEST FOR PROPOSALS (RFP) NO. 2017-13

Audio Visual Refresh
Proposals Due Date: Friday June 15, 2018 no later than 3:00 pm PT

The Superior Court of California, County of Santa Barbara, herein after referred to as "JBE" (Judicial Branch Entity) or "Court", is seeking proposals from qualified vendors for an Audio Visual Refresh to install and update the equipment currently in use in the courtrooms according to the requirements of this Statement of Work.  The Court is interested in upgrading twelve (12) courtrooms at this time, and is interested in upgrading the remaining thirteen (13) courtrooms at a later date.

 

REQUEST FOR QUOTES (RFQ) NO. 2017-12

Video Conferencing Systems Santa Maria and Santa Barbara Locations
Bid Due Date: Monday, May 21, 2018 by 5:00 pm
Questions Due By:  Tuesday, May 15, 2018 by 3:00pm
Answers Posted no later than Wednesday, May 16 by 5:00pm

The Superior Court of California, County of Barbara ("Court") is soliciting quotes from qualified vendors to provide and install video conferencing systems in two court locations. 

 

REQUEST FOR QUOTES (RFQ) NO. 2017-11

Santa Maria Department 8 Audio Upgrade
Bid Due Date: Friday, May 18, 2018 by 5:00 pm
Questions Due By:  Tuesday, May 15, 2018 by 3:00pm
Answers Posted no later than Wednesday, May 16 by 5:00pm

The Superior Court of California, County of Barbara ("Court") is soliciting quotes from qualified vendors to upgrade the audio equipment located in Santa Maria Courtroom Department 8 ("SM Dept. 8"). 

 

CLOSED BIDS:

REQUEST FOR QUOTES (RFQ) NO. 2017-10

Online Information Technology Training Provider
Bid Due Date:  3:00pm PT Wednesday, October 25, 2017

Santa Barbara County Superior Court is seeking an online training provider to furnish information technology (IT) training to the court's 11 IT staff on an annual basis. 

 

INVITATION FOR BIDS (IFB) No. 2017-08

The Superior Court of California, County of Santa Barbara (JBE) is requesting bids for the purchase of new passenger vehicle(s) for use on highways, city, and county roads.  The JBE is interested in the purchase of between one (1) and four (4) vehicles.


June 13, 2017: NOTICE OF INTENT TO AWARD

REQUEST FOR QUOTES (RFQ) NO. 2017-07

The Superior Court of California, County of Barbara ("Court") is soliciting quotes from qualified vendors to upgrade the audio visual equipment in the Santa Maria Jury Services Building ("Jury Services").  Jury Services is about to undergo a renovation, and requires an integrated audio visual system.  The Jury Assembly Room is a single room which can be divided to form two smaller assembly rooms (Room A and Room B).  When divided, each assembly room must be equipped with systems that can operate independently from each other, and likewise, when the room is utilized as a single assembly room, the equipment must be able to operate together.  Interested and qualified Bidders who can demonstrate their ability to successfully provide the Goods and Services described in this Request for Quotes ("RFQ") are invited to submit a bid.  Bids shall be submitted in accordance with the requirements set forth in this document.

REQUEST FOR QUOTES (RFQ) NO. 2017-06

The Superior Court of California, County of Barbara ("JBE") is soliciting quotes from qualified vendors to provide ergonomic task chairs and stools according to the Bid Specifications stated below in section 2.0.  In addition to the task chairs and stools listed in Section 2.0, Bid Specifications, if an award is made under this RFQ 2017-06, JBE reserves the option to place additional orders of products with similar specifications, through June 30, 2018.  Additional orders are not guaranteed, nor are they exclusive.

 

REQUEST FOR QUOTES (RFQ) NO. 2017-04

Courtroom Projector Replacements
Santa Maria and Santa Barbara Locations
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

QUOTES DUE: 
May 12, 2017 no later than 3:00p.m. Pacific time

 

Vehicle Acquisition Invitation for Bids (IFB) No. 2017-05

The Superior Court of California, County of Santa Barbara (JBE) is requesting bids for the purchase of new passenger vehicle(s) for use on highways, city, and county roads.  The JBE is interested in the purchase of between one (1) and four (4) vehicles.

 

REQUEST FOR PROPOSALS (RFP) NO. 2017-03

The Superior Court of California, County of Santa Barbara ("JBE" or "Court") is
seeking proposals from qualified vendors for Microsoft Office 365 System
Integration and Implementation Services. The scope of the project includes
on-premise Microsoft Active Directory (AD) integration and migration from
an on-premise Exchange 2007 environment to Office 365 hosted email
services for approximately 350 user mailboxes.

The Court is seeking a qualified Microsoft partner to assist with the following
migration:

  • Microsoft Exchange 2007 to Hosted Exchange/Office 365

 

TIMELINE FOR THIS RFP

The JBE has developed the following list of key events related to this RFP. All dates are subject to change at the discretion of the JBE.

 

EVENT DATE
RFP issued February 10, 2017
Deadline for questions February 17, 2017
Questions and answers posted February 22, 2017
Latest date and time proposal may be submitted March 3, 2017 3:00 PM PST
Evaluation of proposals (estimate only) March 10, 2017
Public opening of cost portion of proposals March 15, 2017 at 11:00 AM PST
Notice of Intent to Award March 22, 2017
Negotiations and execution of contract (estimate only) March 20-24, 2017
Contract start date  (estimate only) April 3, 2017
Contract end date  (estimate only) June 30, 2017

 

RFP ATTACHMENTS

The following attachments are included as part of this RFP:

ATTACHMENT DESCRIPTION
Attachment 1: Administrative Rules Governing RFPs (IT Goods and Services) These rules govern this solicitation.
Attachment 2:  
JBE Standard Terms and Conditions 		If selected, the person or entity submitting a proposal (the "Proposer") must sign a JBE Standard Form agreement containing these terms and conditions (the "Terms and Conditions").
Attachment 3: Proposer's Acceptance of Terms and Conditions On this form, the Proposer must indicate acceptance of the Terms and Conditions or identify exceptions to the Terms and Conditions.  Note:  A material exception to a Minimum Term will render a proposal non-responsive.
Attachment 4: General Certifications Form The Proposer must complete the General Certifications Form and submit the completed form with its proposal.
Attachment 5:  Bidder/Contractor Questionnaire The Proposer must complete the Bidder/Contractor Questionnaire Form and submit the completed form with its proposal.
Attachment 6: Small Business Declaration The Proposer must complete this form only if it wishes to claim the small business preference associated with this solicitation.

 

REQUEST FOR QUOTE (RFQ) NO. 2016-02

The Superior Court of California, County of Barbara ("Court") is soliciting bids from qualified vendors that can provide a 500 mbps telecommunications circuit between the Court's Santa Barbara Historic Courthouse (1100 Anacapa St. Santa Barbara, Ca. 93101) and it's Santa Maria Llewellyn Justice Center (312 E. Cook St. Santa Maria, Ca 93454).  Interested and qualified Bidders who can demonstrate their ability to successfully provide the Goods and Services described in this Request for Quotes ("RFQ") are invited to submit a bid.  Bids shall be submitted in accordance with the requirements set forth in this document.

A Services Contract will be awarded to the Bidder who meets or surpasses the requirements of this RFQ and who receives the highest scored responsive bid.  All materials submitted in response to this RFQ shall become a part of the bid.

Bid Due: December 1, 2016 by 5:00 pm.
Bids Submissions: Email to sbsolicitation@sbcourts.org
Deadline for Questions: Email to sbsolicitation@sbcourts.org no later than Wednesday, November 30 by 3:00pm
Date Issued: November 22, 2016

 

REQUEST FOR BID (RFB) NO. 806117

The Superior Court of California, County of Santa Barbara, administers the Court Special Services fund through the County of Santa Barbara. Within this fund, we manage Alternative Dispute Resolution. This request for bid (RFB) solicits applications from eligible public or private (non-partisan, non-profit) corporations or government entities that will provide contracted, county-funded dispute resolution training and services in Santa Barbara County from October 1, 2015-June 30, 2017.

  1. JULY 10, 2015: AMENDMENT #1 Extend the Bid Due Date and Time to July 24, 2015 3:00pm
  2. JULY 14, 2015: AMENDMENT #2 Include Case Filing Statistics Report
  3. JULY 15, 2015: AMENDMENT #3 Question & Answer
Bid Due: No later than July 24, 2015 at 3:00pm PST
Location: Santa Barbara, CA
Date Issued: June 30, 2015

 

REQUEST FOR QUOTE (RFQ) NO. 2011-09 (PDF): (MS Word version)

  • HVAC
    Date Issued: May 23, 2012
  • Attachment C: Confidentiality Agreement
  • Questions & Answers (June 1, 2012)
  • KEY DATES:
    Quote Due: Tuesday June 5, 2012 by 3pm PDT

    RSVP for Mandatory Site Walk
    Attachment D, Confidentiality Agreement Due    :

    Tuesday May 29, 2012 by 3:00 p.m. Pacific Daylight Time

    Mandatory Site-Walk:

    Wednesday May 30, 2012 at 9:00 a.m. Pacific Daylight Time

    Deadlines for Questions:

    Thursday May 31, 2012 by 5:00 p.m. Pacific Daylight Time

    Questions and Answers Posted:

    Friday June 1, 2012 by 5:00 p.m. Pacific Daylight Time

    Latest Date and Time Quote may be Submitted:

    Tuesday June 5, 2012 by 3:00 p.m. Pacific Daylight Time

    Evaluations of Quotes:

    Wednesday June 6, 2012

    Notice of Intent to Award (estimated):

    Friday June 8, 2012

June 12, 2012: Notice of Intent to Award

REQUEST FOR PROPOSALS (RFP) NO. 2011-07:

Moving Services
Date Issued: March 22, 2012

KEY DATES:

April 17, 2012: Notice of Intent to Award

REQUEST FOR QUOTE (RFQ) NO. 2011-06:

Window Coverings
Date Issued: February 24, 2012
SUBMIT QUESTIONS BY: March 6, 2012, 5:00 P.M. PST
QUOTE DUE BY: March 12, 2012, 3:00 P.M. PDT

May 2, 2012: NOTICE OF INTENT TO AWARD

REQUEST FOR QUOTE (RFQ) NO. 2011-05:

File Folders
Date Issued: November 22, 2011
SUBMIT QUESTIONS BY: December 1, 2011, 5:00 P.M. PST
QUOTE DUE BY: December 9, 2011, 3:00 P.M. PST

December 22, 2011: Notice of Intent to Award

December 30, 2011: Contract Awarded

REQUEST FOR QUOTE (RFQ) NO. 2011-04:

Printed Envelopes
Date Issued: September 29, 2011
SUBMIT QUESTIONS BY: October 4, 2011, 5:00 P.M. PDT
QUOTE DUE BY: October 12, 2011, 3:00 P.M. PDT

  1. Questions & Answers, RFP# 2011-04 (10/4/11)

October 25, 2011: Notice of Intent to Award

November 2, 2011: Contract Awarded

REQUEST FOR QUOTE (RFQ) NO. 2011-03:

Transportation Services
Date Issued: September 6, 2011
RESPONSES DUE BY: September 21, 2011, 3:00 P.M. PDT

  1. Question and Answer (9/12/11)

September 27, 2011: Notice of Intent to Award

October 12, 2011: Contract Awarded

REQUEST FOR QUOTE (RFQ) NO. 2011-02:

Santa Maria Clerk’s Office Fiber Optic Cabling
Date Issued: July 12, 2011
RESPONSES DUE BY: August 10, 2011, 3:00 P.M. PDT

  1. Addendum 1

September 8, 2011: Notice of Intent to Award

September 15, 2011: Contract Awarded

REQUEST FOR INFORMATION (RFI) NO. 2011-01:

Anacapa Data Center HVAC
Anacapa Division - Santa Barbara
Date Issued: July 12, 2011
WRITTEN RESPONSES DUE BY: August 10, 2011, 3:00 P.M. PDT

  1. Attachment 1 - Confidentiality Agreement
  2. Addendum 1
Informative: BID CLOSED
BID CLOSED: NO CONTRACT AWARDED

August 11, 2010: Notice of Intent to Award

June 29, 2010: Notice of Intent to Award

June 23, 2010: Notice of Intent to Award

  • NOTICE TO BIDDERS
    Notice is hereby given that the General Services Department, County of Santa Barbara will receive bids for Santa Maria Court Clerk's Building:

    COUNTY OF SANTA BARBARA,
    Santa Maria Court Clerk’s Building
    312 East Cook Street, Santa Maria, CA 93454
     
    Project No. 8526
    MANDATORY JOB WALK:
    1:00 P.M., January 7, 2010
    BID OPENING DATE:
    3:00 P.M., January 28, 2010

Date Issued: JULY 16, 2009

MAY 27, 2008: NOTICE OF INTENT TO AWARD

JUNE 5, 2008: NOTICE OF INTENT TO AWARD

JUNE 5, 2008: NOTICE OF INTENT TO AWARD

JUNE 5, 2008: NOTICE OF INTENT TO AWARD

contact PURCHASING:

Phone: (805) 882-4674
(NOTE: This phone number is reserved for VENDORS ONLY)

Fax: (805) 882-4742

Attention: Ammon Hoenigman
1100 Anacapa St. 2nd Floor


Santa Barbara, CA 93101

sbsolicitation@sbcourts.org
(NOTE: This email box 
reserved for VENDORS ONLY) 

Office Hours: 8:00 am - 4:00 pm

 
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